Privacy Policy

Your privacy matters to us. This policy explains what information we collect through bnigarba.com and how it is used.

1. Scope

This Privacy Policy applies to information collected through this website (bnigarba.com) in connection with BNI Garba Night 2026, including invite requests, registrations, and general enquiries. It does not apply to any third-party websites, payment gateways, or social-media platforms that may be linked from this site, which are governed by their own privacy policies.

2. Information We Collect

Depending on how you interact with this website, we may collect:

• Contact details you provide when requesting an invite or registering, such as your name, phone number, email address, and BNI chapter/membership details;
• Payment-related information, if applicable, processed securely through our third-party payment gateway partner (we do not store full card or bank details on our own servers);
• Communications you send us via email, phone, or contact forms; and
• Basic technical data such as browser type and device information, collected automatically for the purpose of operating this website.

3. How We Use Your Information

Information collected is used solely to:

• Process invite requests, registrations, and passes for the Event;
• Communicate essential Event updates, including venue confirmation and entry details;
• Respond to enquiries submitted through this website; and
• Maintain records required for event planning, security, and coordination with the venue.

We do not sell, rent, or trade your personal information to third parties for their own marketing purposes.

4. Sharing of Information

Your information may be shared, strictly on a need-to-know basis, with:

• The BNI Anand-Nadiad organising committee and its chapter representatives, for the purpose of coordinating your invite or pass;
• Our appointed event-management and ticketing partner(s), and payment gateway provider, solely to process registrations and payments; and
• Venue and security personnel, where required for entry verification and on-ground safety.

We may also disclose information where required by law, regulation, or a valid order of a competent authority.

5. Photography & Media

As set out in our Terms & Conditions, the Event will be photographed and filmed, and such media may be used for promotional purposes. This is separate from the personal contact information described above and is addressed further in Section 8 of our Terms & Conditions.

6. Cookies & Website Analytics

This website may use minimal, standard cookies or similar technologies (for example, to remember your navigation preferences or measure aggregate visitor traffic). You can control or disable cookies through your browser settings; doing so may affect certain website functionality but will not affect your ability to contact us for an invite.

7. Data Security

We take reasonable technical and organisational measures to protect the information you share with us against unauthorised access, alteration, or disclosure. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

8. Data Retention

We retain personal information only for as long as reasonably necessary to fulfil the purposes described in this policy, including post-event record-keeping for accounting, security, or legal-compliance purposes, after which it is securely deleted or anonymised.

9. Your Choices

You may contact us at any time to ask what information we hold about you, to request a correction, or to request deletion of your information, subject to any legal or record-keeping obligations that require us to retain certain data.

10. Children's Privacy

This website and the Event are intended for adult BNI members and their invited guests. We do not knowingly collect personal information from children through this website.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal reasons. The updated version will be posted on this page with a revised "Last updated" date.

12. Contact Us

For any privacy-related questions or requests, please see our Contact Us page.